Invoices sit in inboxes, PDFs and scans.
One intake
Invoice AI · HOPn · Buchloe & Munich
The Finance OS for growing finance teams.
Invoices from email, PDF and scan are checked, approved and prepared for DATEV.
No credit card. GDPR-ready. Humans stay in control.
For DACH operations that already work this way.
- DATEV export
- GoBD-oriented
- GDPR
- Construction
- Mechanical engineering
- Buchloe + Munich
Designed for companies of every size.
Invoices automated
Hours saved / month
%
Extraction accuracy
%
Agent uptime
Operations
Does this sound familiar?
Typical friction in day-to-day finance ops. Short, concrete, no startup slang.
Subcontractors, bills of quantities, discounts, retentions.
Checked cleanly
Parts, bills of materials, DATEV at month-end.
DATEV-ready
Contracts renew quietly. Quotes drift.
Dates in view
Finance OS
Multi-Agent Finance OS
Not another ERP screen. An autonomous operating system with specialist agents, supervisors, and auditable AOPs.
30+ AI agents
Invoice, Accounting, Tax, Audit, CFO, Payment, and domain specialists collaborate continuously.
Agent Operating Procedures
Repeatable playbooks that encode how agents extract, code, escalate, and post with human override.
Supervisor orchestration
Orchestrates agents, resolves conflicts, and keeps every decision explainable for auditors.
Product
One flow. Not a feature dump.
Invoice AI runs incoming finance work from capture to payment, contracts and questions.
01
Intake and validation
Bring documents in from email, PDF or scan. The system extracts vendors, lines, VAT and terms, then flags what needs a person.
- Email inbox, PDF upload and scan
- Validation with confidence and exceptions
- Vendor, VAT and payment-term checks
02
Approvals and DATEV
Route exceptions through your matrix. Keep an audit trail. Export DATEV-oriented files for your tax advisor.
- Approval routes with full context
- DATEV-oriented export
- GoBD-oriented logs and exports
Invoice AI · Control
DATEV Buchungsstapel
CSV
USt-VA pack
Ready
SKR 03 / 04
Posted
03
Payments, contracts, CFO chat
Schedule payments, watch renewals, compare quotes, and ask the AI CFO in plain language.
- Payments and bank reconciliation
- Contracts, renewals and quote compare
- AI CFO chat on your own books
Product
One Platform. Every Finance Workflow.
From document intake to cash and compliance - one autonomous operating system.
IN
Invoice Processing
Automatically extracts data from invoices using AI.
BK
Bookkeeping
Creates journal entries without manual work.
TX
Tax Compliance
Automatically calculates VAT and prepares reports.
EU
EU E-Invoice
Quick-create UBL and Peppol-ready e-invoices for EU and DE workflows.
AI
AI CFO
Ask questions in natural language.
“How much VAT do we owe this quarter?”
PA
Banking & Payments
Schedule SEPA payouts, match bank lines, and reconcile cash automatically.
SU
Subscriptions
Track recurring vendors, pause or resume, and catch renewal charges early.
RE
Renewals & Quotes
Quote Analyzer flags contract drift so you negotiate before auto-renew.
CC
Control Center
One board for due payments, subscriptions, and AI recommendations to act on.
PR
Procurement A to Z
Multi-agent sourcing from requisition to PO, three-way match, AP, and payment.
AP
Approvals
Route exceptions through your matrix with full context and an audit trail.
AN
Analytics
Real-time financial intelligence.
Solutions
From upload to insight in one flow
Hover each stage to see what autonomous finance looks like in practice.
Solutions · Procurement
Procurement from A to Z, run by multi-agents
One autonomous finance OS covers the full journey: requisition, supplier matching, offer compare, PO approvals, three-way match, AP coding, payment, and renewal control. Humans stay in the loop where policy requires it.
Stage detail
Need & requisition
Capture the business need in natural language or structured forms. Agents clarify budget, cost center, and urgency before anything is sourced.
Agents on this stage
- Financial Chat Assistant
- AI CFO
- Procurement Agent
Outcome: a clear requisition with spend context ready for sourcing.
Stage detail
Supplier discovery & matching
Match preferred vendors, risk signals, and payment history. Supplier Intelligence profiles who can deliver without inventing a new vendor master outside your controls.
Agents on this stage
- Supplier Intelligence Agent
- Procurement Agent
- Fraud Detection Agent
Outcome: a shortlist grounded in your supplier data and fraud checks.
Stage detail
RFQ & offer comparison
Collect quotes and compare offers side by side. Document compare and AI assistance highlight price, terms, and gaps so buyers decide with evidence.
Agents on this stage
- Procurement Agent
- Supplier Intelligence Agent
- Financial Chat Assistant
Outcome: an evidence-backed recommendation, not a black-box pick.
Stage detail
Negotiation & recommendations
Draft counter positions and executive digests. Quote Analyzer and Ask AI help push back on unfair increases while citing your contract or prior quote.
Agents on this stage
- AI CFO
- Supplier Intelligence Agent
- Financial Chat Assistant
Outcome: a negotiation draft and CFO-ready rationale.
Stage detail
PO & approval matrix
Raise purchase orders and route them through your approval matrix. Thresholds, roles, and audit trails keep spend policy enforceable.
Agents on this stage
- Procurement Agent
- Audit Agent
- AI CFO
Outcome: an approved PO with an explainable approval path.
Stage detail
Goods receipt & three-way match
Align PO, receipt, and invoice before payment. Procurement and Fraud agents flag quantity, price, and vendor mismatches early.
Agents on this stage
- Procurement Agent
- Invoice Processing Agent
- Fraud Detection Agent
Outcome: three-way control before cash leaves the business.
Stage detail
Invoice capture & AP coding
OCR and invoice agents extract lines, VAT, and vendors. Accounting proposes GL and cost-center coding; VAT rules stay jurisdiction-aware.
Agents on this stage
- OCR Agent
- Invoice Processing Agent
- Bookkeeping Agent
- VAT Compliance Agent
Outcome: coded AP ready for books, e-invoice, or ERP export.
Stage detail
Payment & recurring
Schedule payouts, reconcile bank feeds, and track recurring vendor charges. Cash-flow agents surface timing risk before due dates slip.
Agents on this stage
- Cash Flow Forecast Agent
- Bookkeeping Agent
- Audit Agent
Outcome: paid and reconciled with a clean cash trail.
Stage detail
Renewal & contract control
Watch cancel-by dates, auto-renew traps, and quote drift. Renewals, vendor spend, and negotiation copilots close the loop back to sourcing.
Agents on this stage
- Supplier Intelligence Agent
- AI CFO
- Financial Chat Assistant
Outcome: renewals managed before they become surprise spend.
Multi-agent handoff
Specialist agents hand work to each other under AOP supervision. No single bot owns the whole company process.
Controls stay first-class
Approval matrices, three-way match, fraud flags, and audit trails sit on the same path as automation.
Procure to pay to renew
Documents, offers, banking, subscriptions, and renewals share one OS so procurement does not stop at the PO.
Solutions · Insurance
Insurance claims automation from A to Z
Invoice AI gives insurers an autonomous finance and claims-ops layer: intake claim packs, extract and classify evidence, match parties and policies, surface fraud and duplicate signals, route approvals, pay partners and policyholders, and report to finance. Humans stay in the loop where your matrix requires it.
Built for claims and finance operations teams. Invoice AI is software for document, approval, and payment workflows. It is not a BaFin-licensed insurance product, underwriting engine, or regulated claims settlement system by itself.
Stage detail
FNOL and claim intake
Capture first notice of loss with photos, invoices, medical bills, repair estimates, and agent notes. Mailbox ingest, upload, and Ask AI turn messy claim packs into structured cases without a separate portal for every document type.
Agents on this stage
- OCR Agent
- Financial Chat Assistant
- Invoice Processing Agent
Outcome: a claim file with documents ready for extraction, not a folder of unread attachments.
Stage detail
AI extraction and classification
OCR and invoice agents read claim and vendor documents, classify insurance claims vs partner invoices, and extract amounts, dates, membership or policy hints, and line items. Control Center keeps the run explainable for ops and audit.
Agents on this stage
- OCR Agent
- Invoice Processing Agent
- Bookkeeping Agent
Outcome: structured facts from claim evidence and bills, ready for matching and review.
Stage detail
Fraud and duplicate signals
Fraud and audit agents flag duplicate invoices, repeated claim patterns, anomalous amounts, and suspicious vendor signals. These are decision-support signals for adjusters and AOPs, not a silent auto-deny black box.
Agents on this stage
- Fraud Detection Agent
- Audit Agent
- Invoice Processing Agent
Outcome: risk cues on the same path as the document, with an audit trail.
Stage detail
Policyholder and party matching
Parties link claimants, insureds, agents, clinics, and workshops. Claim profile checks compare membership and coverage rules you configure in the workspace so ops can see eligibility gaps early.
Agents on this stage
- Supplier Intelligence Agent
- Audit Agent
- Financial Chat Assistant
Outcome: the claim is tied to the right people and partner records before money moves.
Stage detail
Approval workflows
Route high-value or high-risk claims through your approval matrix. Thresholds, roles, and explainable decisions keep supervisors and AOPs in control while routine low-risk packs move faster.
Agents on this stage
- Audit Agent
- AI CFO
- Financial Chat Assistant
Outcome: an approved path with who decided what and why.
Stage detail
Payouts and payments
Schedule reimbursements and partner payouts, reconcile bank feeds, and keep recurring charges visible. Cash-flow agents surface timing risk before due dates slip for workshops, clinics, or policyholders.
Agents on this stage
- Cash Flow Forecast Agent
- Bookkeeping Agent
- Audit Agent
Outcome: paid and reconciled with a clean cash trail.
Stage detail
Partner and vendor invoices
Workshops, clinics, assessors, and other partners send invoices into the same AP path: OCR, VAT-aware coding, e-invoice where required, and three-way style checks against the claim file when you have a PO or estimate.
Agents on this stage
- OCR Agent
- Invoice Processing Agent
- Bookkeeping Agent
- VAT Compliance Agent
Outcome: partner AP handled beside the claim, not in a side spreadsheet.
Stage detail
Policy and vendor renewals
Track cancel-by dates, auto-renew traps, and quote drift on vendor and service contracts that support claims ops. Renewals and Ask AI close the loop so support contracts do not surprise finance.
Agents on this stage
- Supplier Intelligence Agent
- AI CFO
- Financial Chat Assistant
Outcome: supporting contracts managed before they become surprise spend.
Stage detail
Reporting and CFO digests
Finance Control and CFO digests summarize claim-related spend, open approvals, partner payables, and cash timing. Ask AI answers operational questions across documents without exporting everything to a BI project first.
Agents on this stage
- Reporting Agent
- AI CFO
- Financial Chat Assistant
Outcome: leadership sees claims ops and cash in one finance OS.
Multi-agent orchestration
Specialist agents hand work across intake, extraction, fraud, parties, approvals, payments, and reporting under AOP supervision. No single bot owns the whole claims journey.
Controls stay first-class
Approval matrices, fraud flags, party matching, audit trails, and banking reconciliation sit on the same path as automation.
Intake to payout to renew
Documents, parties, approvals, banking, e-invoice, renewals, and Ask AI share one OS so claims ops does not stop at FNOL.
Document agents
From document to finished work.
Agents read the file, prove each field against a snippet in the document, and hand the result to DATEV or your ERP. People only check what the agent cannot prove.
Every amount with a source
Extracted fields sit next to a verbatim snippet and page. Amounts, dates and IBAN stay traceable — the same review pattern as specialist document AI.
Review only exceptions
Proven fields pass. Low-confidence or unmatched lines stay in the review queue. Nothing posts without your rules.
Digital mail intake
Forward an inbox, drop a PDF, or scan paper. E-invoices (XRechnung / ZUGFeRD) land in the same queue.
E-invoices in and out
Create and ingest EN 16931 / XRechnung files. Preview and XML download stay on the document.
Match invoice to terms
Compare a freight or supplier invoice with your contract, rate card or competing quotes before you approve.
Handoff to DMS / ERP
DATEV-oriented export, SAP and ledger connectors, or keep the file in Invoice AI. Host in the EU; Enterprise can run in your environment.
Books
Running books, VAT and year-end in the cockpit
The software HOPn Buchloe and Munich already run for invoices — plus VAT packs, year-end export, payroll register and holding participations. Your tax advisor still files.
Invoice AI · Cockpit
BWA
GuV live
USt-VA
Export CSV
Todos
3 open
DATEV
Import + export
VAT pack, BWA, todos and DATEV — your advisor still files.
Bookkeeping tool
SKR-oriented ledger, journals, DATEV export and approvals stay in one workspace.
VAT advance pack
Monthly or quarterly USt-VA totals from invoices. Export CSV for your advisor — we do not submit ELSTER.
Ongoing bookkeeping
Posted journals, trial balance, P&L and bank reconciliation as documents land.
Year-end pack
GuV, balance sheet and document counts for the fiscal year, ready to hand off.
Tax-return data
Revenue, expense and VAT summary for corporate or income-tax prep. Filing stays with your Steuerberater.
Holding register
Mark a company as asset-managing and track participations (typical cap: three / year).
Payroll register
Employees and monthly runs at €30 setup + €20/month each. Software register — not a payroll bureau.
Tax-office mail
File Finanzamt letters as a document type. Inbox and DATEV handoff — not representation at the office.
Insurance quotes
Request liability, cyber, D&O, legal or contents cover. The policy is with the insurer.
Expense claims
Team and guest-link receipts with IBAN. Approve in the app, pay from banking.
Live BWA
Management P&L from posted journals, exportable. Not a delayed Steuerbüro PDF.
Clear todos
Unmatched bank lines, overdue invoices and VAT packs as a short list — not a binder of Belege.
AI Agents
AI Agent Workforce
Specialist AI agents collaborate like a finance department that never sleeps - deployable across every plan from Ultimate upward.
Invoice Processing Agent
Captures, classifies, and extracts invoice data at scale.
OCR Agent
Reads PDFs, scans, and photos with enterprise-grade accuracy.
Bookkeeping Agent
Posts entries, suggests GL codes, and keeps ledgers clean.
Fraud Detection Agent
Flags duplicates, anomalies, and high-risk payments.
VAT Compliance Agent
Validates VAT IDs, rates, and jurisdictional rules.
Tax Assistant
Estimates liabilities and prepares tax-ready summaries.
AI CFO
Executive insights on spend, cash, and runway.
Procurement Agent
Coordinates PO, receipt, and invoice matching across the procure-to-pay chain.
Supplier Intelligence Agent
Profiles vendors, risk, and payment behavior.
Cash Flow Forecast Agent
Projects outflows and payment timing with AI.
Reporting Agent
Builds board-ready reports and KPI packs.
Audit Agent
Produces explainable audit trails for every decision.
Financial Chat Assistant
Ask finance questions in natural language.
Built for every seat in finance
Switch perspectives - same live data, role-aware views.
invoice.ehopn.com / dashboard
AP open
€128k
VAT due
€24.6k
Automation
91%
Executive
Runway, burn, and exception heatmaps for leadership.
- Live ledger sync
- Explainable agent runs
- Exception queue ready
Accountant
Journals, accounts, and posting queues with explainability.
- Live ledger sync
- Explainable agent runs
- Exception queue ready
Auditor
Fraud signals, duplicate risk, and immutable audit trails.
- Live ledger sync
- Explainable agent runs
- Exception queue ready
Tax
VAT ledgers, filing readiness, and jurisdiction checks.
- Live ledger sync
- Explainable agent runs
- Exception queue ready
Cash Flow
Payment calendar, liquidity forecast, and bank matches.
- Live ledger sync
- Explainable agent runs
- Exception queue ready
AI Insights
Natural-language answers grounded in your books.
- Live ledger sync
- Explainable agent runs
- Exception queue ready
AI Chat
Ask your AI finance team
A live preview of CFO chat grounded in your books.
CFO Agent · online
Based on posted journals, estimated VAT payable is €24,610 for Q2 with 3 exceptions awaiting approval.
Why Invoice AI
Stop stitching tools. Run finance as software.
| Legacy stacks | Invoice AI | |
|---|---|---|
| Manual bookkeeping | ✓ | - |
| Autonomous agents | - | ✓ |
| VAT & tax assist | Partial | ✓ |
| Explainable audit trail | Exports | ✓ |
| Natural-language CFO | - | ✓ |
Enterprise capabilities, ready on day one
Thirty building blocks of an AI-native finance OS.
- OCR
- AI Document Understanding
- Multi-language
- Multi-currency
- Bookkeeping
- VAT
- Tax Filing
- Approval Workflows
- Purchase Orders
- Supplier Portal
- Customer Portal
- Bank Reconciliation
- Fraud Detection
- AI Chat
- Analytics
- Reports
- API
- Integrations
- Audit Trail
- Digital Signature
- Role Permissions
- Notifications
- Semantic Search
- Knowledge Base
- AI Agents
- Forecasting
- Explainability
- Compliance
- Enterprise Security
- Mobile Support
Contract renewals
Never miss a renewal. Push back on unfair increases.
Paste in a renewal quote, compare it to your original contract, flag increases beyond your cap, and draft a negotiation email. Track cancel-by deadlines, risky clauses, and vendor spend in one place.
No account required for Quote Analyzer.
Quote Analyzer
Upload contract + quote. See overcharge vs your contractual cap and cancel-by date.
Negotiation Copilot
Generate a counter-offer email with tone and position that cites the clause.
Savings realised
Record negotiation outcomes and total what you kept versus the quote.
AI term extraction
Pull renewal date, price, notice period, cap, and auto-renew from PDF/Word.
Reminders & risks
Email alerts at 90/30/7 days. Flag auto-renew traps and short notice windows.
Vendors & Ask AI
Group spend by vendor and ask plain-language questions about your portfolio.
AI Platform
AI Finance Capabilities
End-to-end automation across capture, controls, compliance, and insight.
- AI OCR
- Invoice Classification
- Automatic GL Coding
- Cost Center Detection
- Duplicate Invoice Detection
- Fraud Detection
- Vendor Matching
- Purchase Order Matching
- Three-Way Matching
- VAT Validation
- ZATCA Compliance
- Peppol Support
- E-Invoicing
- AI Insights
- Cash Flow Forecasting
- Budget Analysis
- Spend Analytics
- AI Search
- AI Chat
- Workflow Automation
- Audit Trail
- Digital Approval Matrix
ERP · ERP · Identity
Enterprise Integrations
Connect Invoice AI with your existing enterprise ecosystem in minutes.
ERP
Accounting
Banking
Productivity
Storage
Identity
In the product
Bookkeeping software, without pretending we are your tax office
Receipts, e-invoices, DATEV, bank, VAT packs, year-end export, inbox, approvals and expenses. HOPn Buchloe and Munich built this for Bau and Maschinenbau.
Receipts and documents
PDF, scan, email inbox and ZIP. Duplicates and document types (invoice, contract, Finanzamt letter) stay in one archive.
E-invoices you can send
Create EN 16931 / UBL invoices with XRechnung-style XML, print preview and an EPC payment QR when an IBAN is set.
DATEV export and import
Buchungsstapel and invoice-list CSV for your advisor. Import a DATEV file as draft journals if you switch mid-year.
Bank and payments
CSV import, reconciliation, payment runs and recurring payments. Open-banking connections stay optional — we do not store bank login secrets.
VAT advance pack
Monthly or quarterly USt-VA totals from invoices. You (or your advisor) submit. Invoice AI does not send ELSTER.
Year-end pack
GuV, balance sheet and tax-return data export. Filing stays with the Geschäftsführer and Steuerberater.
Inbox and mail
Dedicated ingest mailbox, tax-office letters as a document type, and a vendor correction email when a Beleg is incomplete.
Approvals
Policies, inbox and audit trail. People stay in control of posting.
Out-of-pocket expenses
Employees submit claims; guests use a one-time link. No login required for the guest form.
BWA and open items
Live management report and overdue open items from posted books, with cost centers.
Todos instead of chaos
The cockpit lists unmatched bank lines, reviews, overdue invoices and the VAT pack when it is due.
Ask the books
AI CFO chat on your own journals and documents. Not tax advice under StBerG.
We do not staff Steuerberater, we do not file ELSTER for you, and we do not publish invented customer counts.
How it works
Three steps. Then the work moves.
No seven-stage hover maze. Capture, review, run.
-
1
Bring documents in
Forward email, drop a PDF, or scan a paper invoice into a secure workspace.
-
2
Check and approve
The system validates the document. People decide the exceptions. Nothing posts without your rules.
-
3
Book, pay, steer
Hand off to DATEV, schedule payment, watch contracts, and ask the books in German or English.
Industries
Built for Bau and Maschinenbau
Built around intake, approval and DATEV. Other sectors can use the same path.
Construction
Subcontractor invoices, bills of quantities, cash discounts and retentions in one approval path.
- Nachunternehmer invoices in one inbox
- Skonti and Einbehalte visible before payment
- Project context next to the document
Manufacturing
Parts invoices, bills of materials and DATEV handoff for mechanical engineering teams.
- Parts and supplier invoices
- Stücklisten and line-level checks
- DATEV-ready books for the Steuerberater
Security
Your data stays yours
GDPR tooling, encryption, roles, and GoBD-oriented auditability.
GDPR
GoBD
Encryption at Rest
Encryption in Transit
Audit Logs
RBAC
Pricing
Clear plans. No clutter.
Software plans for books, VAT packs and DATEV handoff. Annual is 12 monthly rates — no extra yearly discount.
Yearly is 12 × monthly. No yearly discount.
Pro
20 documents/month, VAT pack and books.
€99/month
€99/month
€1,188/year billed annually
- Everything in Free +
- 20 documents/month
- VAT advance return pack
- AI Bookkeeping Assistant
- VAT estimation
- Bank reconciliation
Pro Plus
100 documents/month, year-end pack and team approvals.
€189/month
€189/month
€2,268/year billed annually
- Everything in Pro +
- 100 documents/month
- Multi-user (10)
- AI Approval Workflows
- Year-end / GuV pack
- Tax-advisor data export
Scale
250 documents/month for growing operating companies.
€349/month
€349/month
€4,188/year billed annually
- Everything in Pro Plus +
- 250 documents/month
- Year-end / GuV pack
- Tax-advisor data export
- AI Approval Workflows
- AI CFO Assistant
Business
500 documents/month for mid-size operating companies.
€549/month
€549/month
€6,588/year billed annually
- Everything in Pro Plus +
- 500 invoices/month
- Year-end / GuV pack
- Multi-company
Ultimate
1,000 documents/month and full finance agents.
€899/month
€899/month
€10,788/year billed annually
- Everything in Pro Plus +
- 1,000 documents/month
- Unlimited users
- Unlimited companies
- AI Agent Workforce
- Year-end / GuV pack
Holding
Asset-managing company: 60 documents/year, billed yearly.
€600/year
- Holding / participation register
- 60 documents/year
- VAT advance return pack
- Year-end / GuV pack
- Tax-advisor data export
Enterprise
Private AI, hybrid hosting, dedicated success.
Custom Pricing
Annual contracts · Custom deployments · Enterprise agreements
- Unlimited AI Processing
- Unlimited invoices
- Unlimited users
- Unlimited companies
- Dedicated AI Infrastructure
- Private AI Models
Bookkeeping packages
Net EUR. Package follows declared annual revenue and can be adjusted at year-end. Founding-year minimums apply where shown. Invoice AI is the software cockpit — we do not staff Steuerberater or file ELSTER for you.
| Plan | Annual revenue | Documents included | Year | Monthly rate | Founding-year minimum |
|---|---|---|---|---|---|
| Pro | €0 | 20 / mo | €1,188 | €99 | €1,188 |
| Pro Plus | to €100k | 100 / mo | €2,268 | €189 | €1,418 |
| Scale | €100k–250k | 250 / mo | €4,188 | €349 | €2,618 |
| Business | €250k–500k | 500 / mo | €6,588 | €549 | €4,118 |
| Ultimate | €500k–1M | 1,000 / mo | €10,788 | €899 | On request |
| Holding | to €150k txn / 3 holdings | 60 / year | €600 | Yearly | €600 |
| Enterprise | Over €1M | Unlimited | On request | ||
Included in paid operating packages: bookkeeping tool, VAT advance pack, ongoing journals, year-end pack and tax-return data export for your advisor.
- Tax-office mail inbox add-on: €29/month (€348/year; holdings €99/year). Software inbox — not Finanzamt representation.
- Quarterly tax-insight pack: €99/month (€1,188/year). AI review of books — not a Steuerberater sparring session.
- Payroll: €30 setup per employee, then €20/employee/month.
- Insurance quotes (liability, cyber, D&O, legal, contents) forwarded to an insurer. Invoice AI does not underwrite.
| Feature | Pro | Pro Plus | Scale | Business | Ultimate | Holding | Enterprise |
|---|---|---|---|---|---|---|---|
| Invoices / month | 20 / mo | 100 / mo | 250 / mo | 500 / mo | 1,000 / mo | 60 / year | Unlimited |
| Users | 2 | 10 | 10 | 10 | Unlimited | 2 | Unlimited |
| Storage | 5 GB | 50 GB | 50 GB | 50 GB | Unlimited | 5 GB | Unlimited |
| AI OCR | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| AI Bookkeeping | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| VAT advance pack | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Year-end pack | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Tax-return data | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Payroll register | Add-on | Add-on | Add-on | Add-on | Add-on | Add-on | Add-on |
| Tax-office mail inbox | Add-on | Add-on | Add-on | Add-on | Add-on | Add-on | Add-on |
| AI CFO | Assistant | ✓ | ✓ | ✓ | ✓ | Assistant | ✓ |
| Approval Workflow | - | ✓ | ✓ | ✓ | ✓ | - | ✓ |
| ERP Integrations | - | - | - | - | ✓ | - | ✓ |
| API Access | - | ✓ | ✓ | ✓ | ✓ | - | ✓ |
| Private AI | - | - | - | - | - | - | ✓ |
| Dedicated Infrastructure | - | - | - | - | - | - | ✓ |
| On-Premise | - | - | - | - | - | - | ✓ |
| SSO | - | - | - | - | - | - | ✓ |
| White Label | - | - | - | - | ✓ | - | ✓ |
| Custom AI Agents | - | - | - | - | Limited | - | ✓ |
| Priority Support | - | ✓ | ✓ | ✓ | ✓ | - | ✓ |
| Training | - | - | - | - | ✓ | - | ✓ |
| SLA | - | - | - | - | Basic | - | ✓ |
| Customer Success Manager | - | - | - | - | - | - | ✓ |
How teams use it
How finance teams use it.
The jobs Invoice AI is built to do in construction, mechanical engineering, and finance.
Construction / site finance
Nachunternehmer invoices, LV lines, Skonti and Einbehalte should not live in three inboxes.
Intake, check, approve, pay.
Mechanical engineering / purchasing
Parts invoices and quote packs need line-level checks before DATEV and before a renewal.
Validate, compare quotes, export DATEV.
Finance / Steuerberatung
People stay in control. Journals, approvals and exports stay explainable.
Review exceptions. Ask the AI CFO.
Finance teams that stopped doing it by hand
“Invoice AI reduced our bookkeeping workload by over 80% while improving financial accuracy.”
Mara Klein
CFO · Nordlicht Media
“Approvals and VAT checks that used to take days now clear before lunch.”
Sami Rahman
Controller · Rheinbilanz GmbH
“We finally have an AI CFO we can interrogate in plain language and trust the answers.”
Ava Holm
Founder · OrbitPay
“DATEV export and audit trails made our clients’ tax advisors believers overnight.”
Lena Novak
Partner · Steuerwerk Partners
ROI
ROI calculator
Estimate hours saved, monthly and annual cost savings, ROI, and payback from automating invoice processing.
Assumes Pro Plus (€189/mo) as reference plan
Hours saved / month
Money saved / month
€
Annual savings
€
Estimated ROI
Payback period
months
FAQ
Questions, answered plainly
For finance, operations, and compliance.
Yes. DATEV-oriented export is built for German tax advisors and in-house accounting.
Yes. Immutable records, audit logs and exportability are designed for German bookkeeping practice. We do not market a formal certification we do not hold.
Always. Approvals, journals and agent output keep rationale and source fields so a person stays in control.
Yes. Extractions keep source fields. Approvals and journals keep an audit trail so a person can check the Beleg.
Yes. XRechnung / ZUGFeRD-style EN 16931 XML can be created and ingested, with a print preview and payment QR when an IBAN is present.
No. We prepare the VAT advance pack from your invoices. You or your tax advisor submit it. Invoice AI does not file ELSTER.
No. It prepares GuV, balance sheet and tax-return data for handover. Legal filing stays with you and a licensed advisor.
No. It is a software register of employees and monthly runs. We do not run payroll as a service bureau.
€600 per year for an asset-managing company: participation register, 60 documents/year, VAT and year-end packs. Not a holding-law advisory mandate.
Bank feeds and reconciliation are available on Pro and above. Payment scheduling is on higher plans.
TLS in transit, encryption at rest, organization membership and roles. GDPR export and erasure tools are included.
Yes. Start on Free without a credit card. Paid plans include trial windows before you commit.
The product UI ships in German, English and Arabic. Document understanding covers the main European invoice languages.
Most teams can upload the first invoice in minutes. Larger rollouts get dedicated onboarding on Ultimate and Enterprise.
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See the flow on your own invoices.
Start free, or book a short walkthrough with the team in Buchloe and Munich.